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Budget Assistant Jobs at UNOPS in Kenya 2012
Job Title: Budget Assistant
Vacancy code VA/2012/B5001/143
Position title Budget Assistant
Department/office NAO, Mine Action
Duty station Nairobi, Kenya
Application period 27-Mar-2012 to 17-Apr-2012
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Background Information – UNOPS
“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of the world.”
-Ban Ki-moon, United Nations Secretary-General
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.
Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
UNOPS employs around 3,500 personnel annually and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Info – BU NAO
North America Regional Office
The UNOPS North America Regional Office provides services that help implement projects for a range of partners, and support operations run by the UNOPS Mine Action Cluster, Small Grants Cluster and Development Group Cluster. In addition, the office serves as a liaison between UNOPS headquarters and its Executive Board, which supports and supervises UNOPS activities globally.
The UN Somalia Mine Action Programme (UNSOMA) is operating under the responsibility of the United Nations Mine Action Service (UNMAS), executed by UNOPS. The Mine Action Programme in Somalia started in Somaliland (1992-1993,1997-1998 and 1999-present), and Puntland (2003-2005), and has implemented capacity building projects, provided technical assistance for the national Somaliland and Puntland Mine Action Centres and the Police Explosive Ordnance disposal teams.
In South Central Somalia, UNSOMA is expanding the activities in support of the African Union Mission in Somalia (AMISOM). In complement to the provision of capacity building and support for the AMISOM forces to undertake EOD (Explosive Ordnance) activities in Mogadishu to reduce the large amounts of Explosive Remnants of War (ERW) and stockpiles throughout the city, Police EOD teams are deployed in Mogadishu in concert with an emergency Mine Risk Education initiatives to reach the large numbers of returnees for provision of humanitarian assistance. Other regional offices will be established during the current year.
UNSOMA has an office in Nairobi to provide managerial and support functions for the Regional Offices in Somalia.
Under the guidance and supervision of the Admin/Finance Specialist, the Budget Assistant provides a variety of finance, accounting, and budget functions related to Project Accounting, Budgeting and Financial Reporting. The Budget Assistant ensures high quality, accuracy and consistency of work and promotes a client-oriented approach consistent with UNOPS financial rules and regulations.
The incumbent will perform the following duties and responsibilities:
Assistance in information-gathering for budget preparation.
Assistance in the review and adjustment of project budget revisions.
Maintenance of the budget database by verifying and entering approved budgets. Budget revisions in accordance with agreements and guidelines of funding agency.
Assist in recording and updating budget files in the system
Setting up of Budgets in ERP system as required
Monitoring of expenditure:
Review and adjustment of project expenditures/obligations against the approved budgets.
Review and confirmation of validity of charges by verifying authorized amounts and ensuring availability of budget and funds.
Assist in preparing cashflows and forecasts based on expenditure reports
Analysis of expenditure reports, investigation and adjustment as required.
Communication with colleagues/clients on areas requiring verification, corrections, additional information, etc. to improve quality of output and/or account submission and increase knowledge base in the process.
Monitoring of cash requirements and expenditures
Maintenance of PO and voucher module
Draft reversal requests
Draft temporary charges requests and monitor temp charges
Assist in verification of operational advances and ensure they are charged to correct Charter of account at the time of reconciliation
Assist in drafting monthly reports
Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information
Knowledge of UNOPS financial rules and regulations, accounting an advantage
Ability to interact and communicate within a team and with clients
Strong IT skill, in particular in EXCEL
Ability to adhere to work assignments and meet designated deadlines.
Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Good inter-personal and communications skills and the ability to interact readily with UN staff members at all levels.
Must have keen sense of ethics and integrity in dealing with clients and service providers.
Ability to work in a multi-national/multi-cultural environment.
Contract type, level and duration
Contract type: Local individual contractor
Contract level: LICA-3
Contract duration: 12 months, renewable subject to satisfactory performance and availability of funding
Please note that the closing date is midnight East African time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS reserves the right to appoint a candidate at a level below the advertised level of the post
Deadline:17th April 2012