Mercy Corps Administration & Logistics Officer Job for Mombasa, Kisumu and Nyanza Kenya 2012

• Daily coordination of MC procurement activities;
• Ensure full understanding and adherence to MC procurement policies and formats. Assists, as needed in training staff on these policies;
• Assists staff  as needed on creating clear and understandable purchase requests and other documentation;
• Collects quotations and bids from the market for PR-s as assigned by manager – as per Mercy Corps standards and formats;
• Interact with Vendors during collection of quotations – explain Mercy Corps formats and ensure that vendors will use the provided forms.
• Ensure fair competition and strictly adhere to  MC procurement rules regarding vendor relations
• Maintain up to date Mercy Corps Procurement data management system.
• Interact with contractors, in coordination with the Program & operations Manager;
• Prepare the required documentation of supplies and transactions are completed to MC standards.
• Ensure proper asset management; maintain proper and updated asset register with clear asset identification tags.

• General management of agency vehicles in co-operation with the Operations Manager.
• Ensure that all vehicles are safe and road-worthy.
• Collecting and distributing of vehicle log-sheets to drivers; responsible for monthly compilation and submission of log-sheets.
• Schedule vehicle use to meet programmatic and operational needs.
• Maintain vehicle board daily.
• Oversee fuel consumption purchase and tracking including coordination with gas station(s)
• Organize regular service schedules for vehicles. Maintain service schedule files.
• Collect Vehicle Service Requests from drivers. Submit VSR-s to the Operations Manager for approval
• Ensure major repairs are done in a timely manner.
• Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.
• Ensure that security incident reports are completed and filed (if related to vehicles).

• Ensure proper management and coordination of staff travel arrangements including transport and  security
• Ensure good general office management
• Ensure adherence to Mercy Corps administrative, IT, HR and logistics procedures and staff policies by MC staff. Provide training and guidance to MC staff, as needed.
• Prepare, update and track needed changes in staff files including timesheets, leave system tracking, and other personnel matters as required.
• Manage and renew office and house/apartment rental agreements.
• Establish and maintain appropriate filing systems for office correspondence.
• Ensure that the office is run in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies.
• Purchase of office supplies.
• Co-ordinate any other necessary administrative and office management details including  the maintenance of the premises.
• Preparing comprehensive, accurate and timely monthly reports.

• Degree in a relevant business field is desired or advanced diploma in Business Administration or supply chain management.
• Minimum 3 years’ experience in supply chain management; Office administration or experience in related field.

• Good oral and written English skills.
• Good computer skills on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action as to not to delay program activities.
• A clear understanding of procurement and administration ethics and donor compliance is essential.

• Conscientious with an excellent sense of judgment
• Ability to work simultaneously on multiple tasks
• Willingness and ability to work effectively with a wide variety of people
• Excellent interpersonal skills
• Ability to work as part of a team and coordinate with project personnel
• Good spoken and written English
• Computer literate and strong organizational skills.

Sacred Training Institute Principal and Lecturer Vacancies in nairobi Kenya

Sacred Training Institute is a Tertiary Training college registered by the Ministry of Higher Education, Science and Technology, and validated by the Commission for Higher Education (CHE). The college has campuses at Siritanyi in Bungoma and Veteran house, Moi Ave, Nairobi.

The college offers Diploma and Certificate courses in collaboration with Moi University, KNEC and Chepkoilel University College.

In order to fulfill our mandate, grow student numbers and improve management efficiencies, the college wishes to recruit full time high caliber staff in the following areas for our Siritanyi Campus in Bungoma:

College Principal

Who must posses a Bachelors Degree in Agriculture, Business Management or Social Sciences, should have at least 5 – 10 years administrative experience in a college setting, be computer literate, mature, have a hands on approach, team player and dynamic. Should be willing to live and work around Bungoma town and be over 35 years of age.

Lecturer – Agriculture

Must posses a Bachelor of Science in Agriculture or related subject with interest in sustainable Agriculture and farm management. He or she will also work as the farm manager for the institute and must be computer literate. Should have 2-3 years teaching/farm management experience at college level.

Lecturer – English

Must posses a Bachelor of Education (Arts) in English and Geography or Music. Should have 2 – 3 years of teaching experience at college level, and be computer literate.

All applications should state the position being applied for, salary expectations, a reliable email address, mobile phone number, detailed CV, copies of relevant certificates and contacts of two referees. Individuals appointed into these positions shall be given 3 year contracts which shall be renewed depending on performance.

Only shortlisted candidates will be contacted.

Send your application to:
The Director, Sacred Training Institute,
Siritanyi Campus,
P.O. Box 2275-50200,
Bungoma, Kenya

So as to reach us by 14th April 2012.