Mercy Corps Administration & Logistics Officer Job for Mombasa, Kisumu and Nyanza Kenya 2012

• Daily coordination of MC procurement activities;
• Ensure full understanding and adherence to MC procurement policies and formats. Assists, as needed in training staff on these policies;
• Assists staff  as needed on creating clear and understandable purchase requests and other documentation;
• Collects quotations and bids from the market for PR-s as assigned by manager – as per Mercy Corps standards and formats;
• Interact with Vendors during collection of quotations – explain Mercy Corps formats and ensure that vendors will use the provided forms.
• Ensure fair competition and strictly adhere to  MC procurement rules regarding vendor relations
• Maintain up to date Mercy Corps Procurement data management system.
• Interact with contractors, in coordination with the Program & operations Manager;
• Prepare the required documentation of supplies and transactions are completed to MC standards.
• Ensure proper asset management; maintain proper and updated asset register with clear asset identification tags.

• General management of agency vehicles in co-operation with the Operations Manager.
• Ensure that all vehicles are safe and road-worthy.
• Collecting and distributing of vehicle log-sheets to drivers; responsible for monthly compilation and submission of log-sheets.
• Schedule vehicle use to meet programmatic and operational needs.
• Maintain vehicle board daily.
• Oversee fuel consumption purchase and tracking including coordination with gas station(s)
• Organize regular service schedules for vehicles. Maintain service schedule files.
• Collect Vehicle Service Requests from drivers. Submit VSR-s to the Operations Manager for approval
• Ensure major repairs are done in a timely manner.
• Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.
• Ensure that security incident reports are completed and filed (if related to vehicles).

• Ensure proper management and coordination of staff travel arrangements including transport and  security
• Ensure good general office management
• Ensure adherence to Mercy Corps administrative, IT, HR and logistics procedures and staff policies by MC staff. Provide training and guidance to MC staff, as needed.
• Prepare, update and track needed changes in staff files including timesheets, leave system tracking, and other personnel matters as required.
• Manage and renew office and house/apartment rental agreements.
• Establish and maintain appropriate filing systems for office correspondence.
• Ensure that the office is run in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies.
• Purchase of office supplies.
• Co-ordinate any other necessary administrative and office management details including  the maintenance of the premises.
• Preparing comprehensive, accurate and timely monthly reports.

• Degree in a relevant business field is desired or advanced diploma in Business Administration or supply chain management.
• Minimum 3 years’ experience in supply chain management; Office administration or experience in related field.

• Good oral and written English skills.
• Good computer skills on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action as to not to delay program activities.
• A clear understanding of procurement and administration ethics and donor compliance is essential.

• Conscientious with an excellent sense of judgment
• Ability to work simultaneously on multiple tasks
• Willingness and ability to work effectively with a wide variety of people
• Excellent interpersonal skills
• Ability to work as part of a team and coordinate with project personnel
• Good spoken and written English
• Computer literate and strong organizational skills.

Audit Senior Manager Job in Kisumu Kenya 2012

• Planning, leading, managing and supervising execution of external audit and other accounting / advisory engagements
• Assisting with the setting of budgets, pricing and deadlines and ensuring that audit and other assignments are completed within these limits
• Reviewing audit / accounting / advisory work and finally signing-off on delivery reports

• Regular meetings with clients to obtain updates on their business, discussing issues and presenting audit findings
• Interacting directly with Partners on matters related to client and engagement management

• Setting objectives (goal-setting) with the audit team, providing support and coaching for more junior staff, and giving them constructive feedback on their performance
• Training, coaching and developing Staff and Senior accountants for advancement

• Ensuring quality audit work and client service

• Communicating with clients as well as the internal accounting and audit departments of clients to ensure delivery of exceptional client service
• Establishing client relationships, anticipating client needs, responding their queries, being alert to both commercial concerns and technical accuracy

• Ensuring the set project recovery levels are met, audit fees are billed and collected on time

• Assist with strengthening existing client relationships and developing new business opportunities by participating in sales meetings and working on proposals

• Qualified accountant (ACCA, CPA, ACA) with at least 4 years audit experience with a reputable audit firm, of which 2 years are in managerial capacity
• Strong business awareness and an ability to identify audit issues arising from transactions
• Strong leadership and business development skills and integrity within a professional environment
• Technically good knowledge of modern auditing methodologies, ISAs and IFRSs
• Good working knowledge of Kenyan tax laws
• Excellent supervision, communication and ICT skills (especially knowledge of VT, Quickbooks)
• An additional qualification in ICT will be advantageous
• Strong written and verbal communication skills in English
• Team player, with the ability to multi-task, be flexible and work under pressure
• Socially confident with good diplomacy and organisation skills
• Self starter with good analytical skills and a proactive approach to problem solving
• Dedicated and hard-working

Monitoring and Evaluation Officer Jobs at CHF International in Kenya 2012

Job Title: Monitoring and Evaluation Officer

CHF International 8601 Georgia Avenue, Suite 800 Silver Spring, MD 20910 USA
P(+1) 301.587.4700 Fax: (+1) 301.587.7315 mailbox@chfinternational.org www.chfinternational.org
POSITION DESCRIPTION
Job Title: Monitoring and Evaluation Officer
Department: Programs
Reports To: Program Director
Location: Nairobi

JOB SUMMARY
The Monitoring and Evaluation (M&E) Officer manages all monitoring and evaluation activities for a USAID-funded program which seeks to carry out school and community-based HIV/AIDS
prevention activities in approximately 400 primary and secondary schools in the informal urban
settlements within Nairobi Province. The M&E Officer is responsible for ensuring data quality
management, data aggregation, accurate and timely reporting, training staff and partners in data
collection tools, and ensuring proper usage and implementation of M&E tools and methodologies.
S/he is also responsible for maintaining the project database, running regular reports, and
responding to ongoing needs for specific data and/or reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Ensuring that the team work effectively, setting and meeting its priorities
• Ensuring adherence to compliance of M&E methodology and systems using developed tools
and indicators
• Building core competencies of the M&E field staff and project managers through training and
technical assistance for accurate data collection and reporting
• Guiding, supervising and participating in joint evaluations. Overseeing technical assistance
for evaluation activities and advising Program Director on M&E-related procedures and policy
training activities
• Leading the plan to monitor progress, evaluate effectiveness, and disseminate results of the
project activities
• Providing delivery of the project M&E deliverables
• Ensuring the smooth operation and quality performance of technical efforts and field activities
by coordinating programmatic reporting, quality of data management and information
• Making regular visits to worksites to monitor the development and implementation of M&E
activities
• Participating in the finalization of impact indicators and design of baseline and impact
evaluations
• Develop and implement the program monitoring and evaluation plan to ensure program
activities are tracked, reviewed in line with the overall goal and implementation plan and have
the desired impact to achieve program goals and objectives
• Managing project database and running regular reports to monitor progress
• Adhere to and incorporate into day-to-day operations the CHF Kenya office Standards of
Professionalism
CHF International/Kenya – Position Description – Finance Officer – Page 2 of 2
• Maintain strict confidentiality of all privileged information regarding both human resources and
fiscal matters
• Assist with any other duties as required by Supervisor
The duties listed above are not inclusive of all your duties at CHF International. CHF reserves the
right to change and update position descriptions at any time.
EDUCATION AND QUALIFICATIONS
• Advanced degree in related field
SKILLS AND EXPERIENCE
• Minimum of 7 years experience in the monitoring and evaluation of international projects
• Demonstrated experience and capacity in managing information systems and the
application of quantitative and qualitative methods
• Experience with HIV prevention programming with youth a plus
• Familiar with Kenya and the KePMS
• Knowledge of youth appropriate M&E approaches a plus
• Proven knowledge and experience utilizing applications for the design, monitoring and
evaluation of projects
• Strong computer skills and a working knowledge of statistical software
• Ability to develop and maintain positive relationships with professional contacts
• Demonstrate flexibility, cultural sensitivity when working with NGO partners, and the ability
to adapt CHF policies and procedures to the local context
• A person of known integrity
• Demonstrate the ability to work constructively in a team
• Ability to negotiate solutions to problems
• Superior written and verbal communication skills and strong organizational skills
• Ability to interact clearly and effectively with donors and other organizations
LANGUAGE SKILLS
• Excellent command of English language including written and spoken English
• Effective use of written and spoken Kiswahili
WORKING CONDITIONS
• Based in the Nairobi office; travel outside of Nairobi as required to perform duties
• Able to sit at a computer and operate a keyboard, for extended periods of time

How to Apply:
Applicants are to submit their application letters with detailed CV by Monday, 26th March 2012 to vacancies@chfkenya.org with the Title of the Position being applied for addressed to:

The Country Director,
P.O. Box 1661 00606 Sarit Centre, Nairobi, Kenya

Only short listed firms/candidates will be contacted. CHF is an equal opportunity

Finance Manager & Documentalist Jobs in Kenya 2012

Global Institute Of Management

Finance Manager & Documentalist

For More Information Please Visit Our Website: www.gim.ac.ke

If you are interested and meet the qualifications, please send your detailed CV and Certificates to:-

The Executive Director
Global Institute Of Management
P.O. BOX 24741 – 00502
Nandi Road, Karen
Nairobi.
OR
E-mail to: info@gim.ac.ke
So as to reach us on or before 16th March, 2012
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

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