Happy Villages Organization Finance and Office Administrator Job in Nyanza, Kenya 2013

Happy Villages Organization would like to fill in the position of Finance and Office Administrator.

Position Description

Job Title: Finance and Office Administrator

Reports to: Program Manager, HVK.

Based at: Happy Villages Office – Lieta Sub-Location,  Rarieda District, Nyanza Province.

Purpose of the Role:

To  assist in management and implementation  of financial and administrative duties of the organization, and be responsible for financial planning, supervision and reporting.

Key Responsibilities and Accountabilities:

  • Ensures that Happy Villages is operating within the Kenyan and International Accounting Standards;
  • Establish, manage and regularly review all finance procedures to ensure efficiency and compliance to the organization’s Finance policies;
  • Provide leadership, oversight and advice on financial matters;
  • Monitor annual project budgets and proposal budgets;
  • Ensure timely and accurate financial reporting on monthly basis to the board through the PM;
  • Maintain and update the project filing system;
  • Liaise with the bank and relevant government institutions;
  • Keep financial documents and records to meet the organizational requirements;
  • Reconcile bank accounts and petty cash and report to the board through the PM;
  • Assist the process of financing and annual audits;
  • Correspond on the various administrative matters;
  • Develop systems for handling enquiries that save time without comprising supporter relationships;
  • Keep records of the office supplies, materials and equipment;
  • Compiling of organization’s annual returns and submitting to the NGO office.
Skills and Experience:
  • Diploma in Accounting/Finance or Business/Commerce;
  • High level of skills in project planning and management, demonstrated skills in prioritizing tasks and meeting deadlines;
  • Strong communication, analytical and report writing skills with fluency in spoken and written English;
  • Knowledge and skills in computing;
  • Able to handle office administration independently;
  • Demonstrated interpersonal skill in working with a multi-disciplinary team;
  • Outgoing personality with excellent customer service skills;
  • Commitment to Happy Villages vision and mission;
Happy Villages is an equal opportunity employer. Canvassing will lead to immediate disqualification.

Applications should include;

  • Letter of application indicating interest
  • Current Curriculum Vitae with telephone numbers and e-mail addresses
  • Three letters of reference with telephone numbers and e-mail addresses
  • Copies of Certificates
Applications Due: 7th June 2013. Applications will be accepted either through e-mail to:

Recruitment Committee, Happy Villages Organization.

Remuneration: 20,000Ksh per month consolidated starting salary

E-mail: recruitment@happyvillages.org

Or posted: P. O. Box 19573 (40123), Mega City, Kisumu.

Or dropped: Happy Villages Offices (Kisumu – Mega City)

NB; Full Terms of Reference are available at www.happyvillages.org



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