Save the Children Head of Logistics (Somalia / Somaliland Country Office) Job Vacancy 2013

About us

For over 90 years, Save the Children has been making a difference in children’s lives in more than 120 countries. We are the world’s largest independent child rights organization. From emergency relief to long-term development, Save the Children secures a child’s right to health, education and protection.

Save the Children is an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity.  We are looking to recruit for this position to be based in Somalia/Somaliland Country Office (Nairobi) with frequent visits to project sites areas in Somalia/Somaliland as security permits.

Title: Head of Logistics – Somalia / Somaliland Country Office

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Vacancy No. SCI/SOM/01/13
Team / Programme: Programme Operations Team
Location: Nairobi, Kenya with frequent visits to project sites to project areas in Somalia / Somaliland as security permits
Grade: TBC  (Competitive Package)
Post Type: National or International
 
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose: 

To lead on responding to and managing the growing needs within the Somalia / Somaliland programme for effective logistics capacity to support emergency interventions while at the same time developing core logistics capacity within the programme to support ongoing programmes.
In this to ensure that all policies and procedures of the Save the Children are strictly adhered to and also to ensure that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Sphere Charter, Save the Children Minimum Standards and the NGO Code of Conduct.

Key Areas of Accountability:

1. Compliance

  • To ensure compliance with Save the Children’s minimum standards and procedures related to logistics. This includes reviewing and updating as necessary the in-country procedures and policies for the management of the supply chain, vehicle fleets, communication systems, and emergency preparedness.
  • Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies
2. Systems Development

To ensure that the following systems are put in place and are working effectively

  • Centralise the programme supply chain by setting up of effective order management systems at “capital” level for national and international orders while taking into consideration that in the case of Somalia the “capital” is split between Hargeisa and Nairobi.
  • Local, national and international procurement practices are compliant with Save the Children International and donor regulations.
  • International and national transportation of freight by land, sea and air is in line with programme budgets and needs; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects.
  • Management of vehicle fleets is in line with Save the Children International standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to.
  • Centralised and transit warehouses at “capital” level are maintained in line with programme requirements.  Monitor storage and issue of transit and centralised stocks, ensuring the re-allocation of emergency stocks to project budgets after issue to the field.
  • That stock management and administration systems are implemented throughout the programme. Monitor projects stock levels and advise on appropriate stocking and replenishment to meet project demands.
  • In consultation with the Director of Security and Area Representatives, to ensure the  programme’s communication systems in all programme locations work effectively and ensure standardisation of all communication equipment throughout the country.
  • Ensure a centralised programme asset register is maintained; ensuring that all programme assets are logged, issued with unique Save the Children International asset numbers and ID cards, and are tracked throughout the Programme country.
3. Operational and capacity strengthening

In close collaboration with the programme’s director, Area Representatives to:

  • Ensure the programme as a whole is has the capacity to manage effective core logistics has the capacity to gear up logistics capacity to respond effectively to emergencies.
  • Participate in the development of all new proposed interventions providing overviews of logistics requirements in the development of project proposals and subsequent projects.
  • Develop the logistical aspects of the programme emergency preparedness plan.
  • Provide direct management support, training and mentoring to the Somalia Logistics Manager and to field based logistics staff and providing feedback through the review process as to their performance and capacity to undertake their role.
4. Liaison

Liaise closely with the Logistics Unit in London, and in general to support head office initiatives around global logistics systems, as required.

Participate in the logistics cluster meetings held in Nairobi and represent Save the Children’s position and interests.

Liaise with governments, local administrations, the UN and other agencies as necessary.

Staff Management, Mentorship, and Development – Logistics

  • Ensure appropriate staffing within Logistics, including sub office staff
  • Ensure that all staff understand and are able to perform their role in an emergency
  • Manage Logistics team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly
  • Ensure the recruitment, training, and promotion  of  staff as appropriate and ensure availability of appropriate professional development opportunities for staff
  • Incorporate staff development strategies and Performance Management Systems into team building process.  Establish result based system and follow up
  • Manage the performance of all staff in the Logistics work area through:
  1. Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
  2. Coaching, mentoring and other developmental opportunities;
  3. Recognition and rewards for outstanding performance;
  4. Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans
Skills and Behaviours (our Values in Practice)
 
Accountability:
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency
Qualifications and Experience
Essential
  • At least 10 years national and/or International experience in supply chain management within an emergency context (inclusive of procurement, transport and distribution, warehouse and stock management).
  • Relevant Degree or Masters qualification in Logistics, CIPS
  • Experience in vehicle and fleet management.
  • Experience in the set up and use of HF & VHF radio systems, satellite phones and development of communications procedures.
  • Experience in Distributions of both NFIs and food items.
  • Experience of building and developing the capacity of logistics staff through the use of training, performance management frameworks and development plans.
How to apply

Interested candidates meeting the above qualifications are required to submit a mandatory cover letter quoting the Job Title and Vacancy Announcement No. SCI/SOM/01/13 on the subject line.

The file name of the attachments must be the applicants name and sent to Somalia.vacancies@savethechildren.org.

NB: Those who had applied before need not apply again

Applications close on 28th March 2013.

We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself.

We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts.
All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Protection Policy and organizational Code of Conduct.

SCI is an equal opportunity employer and female candidates are encouraged to apply.

Only shortlisted candidates will be contacted.



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