KNCHR Senior Accountant, Procurement Officer, Receptionist, Drivers/Office Asst, Internship Jobs in Kenya 2013

The Kenya National Commission on Human Rights (KNCHR) is an independent National Human Rights Institution created by Article 59 of the Constitution of Kenya 2010 and established by the Government of Kenya through an Act of Parliament (the Kenya National Commission on Human Rights Act, 2011) and under the United Nations Paris Principles.
KNCHR’s mandate includes furthering the protection and promotion of human rights in Kenya, acting as a watchdog over the Government in the area of human rights, and the provision of leadership in moving the country towards a human rights state.
KNCHR fulfills its human rights mandate through a number of programs, including Research and Compliance, Public Education and Training, Complaints and Investigations, Redress and Economic, Social and Cultural Rights.
The Commission’s main office is in Nairobi and with three regional offices in Wajir, Kitale and Mombasa.
Staff and Interns may serve in the Head Office and in any of the Regional Offices. The Commission hereby invites applications for the following positions:

Senior Accountant

Ref: HR/FIN/O12/01
Reports to: Finance Manager
Location: Head Office
Duration: 5 Years
Salary Range: Kshs. 112,883- Kshs 153,494

Key Duties and Responsibilities

  • Assisting in the development fundraising concept notes and be responsible for the implementation of these plans.
  • Managing all the donor grants and serving as the focal person for the same.
  • Responsible for the submission of reports to partners (GOK and Donors) in accordance to the agreed contractual obligations.
  • Prepare timely Annual and Quarterly Management Accounts and Variance Analysis setting forth progress, trends and appropriate recommendations to the management.
  • Coordinate the submission of all regional office financial reports and postings of all transactions in the accounting software.
  • Budget Preparation, Control, Surveillance and Review in line with the Standard Operating Procedures and Regulations.
  • Provide accurate and timely information on budget balances to programme staff.
  • Attend internal and external meetings with stakeholders.
  • Liaison and coordination of Audits.
  • Any other duty as may be assigned to from time by the Finance Manager.
Skills, Experience and Academic Qualifications 

A Masters degree and a CPA (K) from a recognized institution with five years experience in a busy Finance department

Or

  • A Bachelors Degree and a CPA (K) from a recognized institution with seven years experience in busy Finance Department in a busy Finance department.
  • Conversant with Computerized accounting
  • Knowledge of management accounting and public procurement regulations
  • Conversant with Public Financial management regulations
Procurement Officer II
Ref: HR/ADMIN/PO/012/1
Reports to: Senior Procurement Officer
Location: Head Office
Duration: 5 Years
Salary Range: Kshs. 52,657 – Kshs. 70,231

Key Duties and Responsibilities

  • Implement internal controls, policies and procedures to ensure compliance with procurement control procedures.
  • Receive approved requisitions and prepare and dispatch local purchase orders (LPO’) as needed for provisions and follow-up to ensure timely delivery.
  • Ensure quality products and services are sourced and supplied at the best prices and generate purchase reports as required.
  • Monitor unfilled orders and if necessary consult the Senior Procurement Officer for guidance on alternative suppliers.
  • Verify bills/invoices against orders before forwarding for authorization and for payment
  • Participate in conducting regular market surveys on prices
  • Maintain and update records including files, supplier/contractor databases and contract documents
  • Maintain good working relationships with suppliers and ensure regular and effective communication to ensure that ordered goods or services are delivered within the agreed delivery time and specifications.
Skills, Experience and Academic Qualifications 
  • A degree in Business Administration with specialization in Supply Chain management or a relevant field
  • Post-graduate Diploma in Procurement or equivalent qualification
  • At least one year work experience in a similar role
  • Must be a Member of the Kenya Institute on Supplies Management (KISM) or a recognized procurement professional body.
  • Be conversant with the Public Procurement Act and Regulations
Receptionist (Mombasa) 
Ref: HR/RO/12/04
Reports to
: Head of the Mombasa Regional Office
Location: Mombasa
Duration: Five Year Contract Salary Range: Khs.35, 549 – Kshs. 47,444

Key Duties and Responsibilities

  • Managing and offering the necessary assistance required by all the commission visitors
  • Managing of all incoming and outgoing telephone communications
  • Responsible for notifying the officer in charge, other office staff and the service providers on any malfunctioning on the communication equipment.
  • Ensure letters, parcels brought through the reception are delivered to the right office
  • Preparing and serving tea on a timely basis to regional staff and meetings held within the commission
  • Assisting in maintenance of office cleanliness
  • Assisting in photocopying and binding of official documents
  • Assisting in ensuring that security measures put in place are adhered to by closing all the windows in the boardrooms, offices and closing the main doors
  • Any other duties as may be assigned from time to time.
Qualification, Experience, Skills and Attributes
  • Certificate in Front Office/Switchboard operations/Secretarial Studies/customer care.
  • 1 Year experience in a busy office
  • Excellent Communication and Interpersonal skills
  • Ready to work under pressure and at times beyond working hours
Drivers/Office Assistant
(Two Positions for Mombasa and Nairobi)
Reports to: Administration Officer/Officer in charge of Mombasa Regional Office
Location: Nairobi and Mombasa with field travels
Duration: Five year Contract Salary Range: Kshs. 26,000 – Kshs. 34,051

Key Duties and Responsibilities

  • Carry out driving responsibilities for the Commission
  • Regularly assess and advice on the mechanical conditions of the Commission vehicles so as to ensure that the vehicles are in good working condition
  • Carry out minor repairs of commission vehicles and refer where necessary to the authorized mechanical dealers.
  • Picking materials/components from suppliers
  • Picking and dropping visitors and staff to and fro the Airport and taking them to their required destinations.
  • Informing the Assistant Administrative Officer when vehicles are due for service and expired insurance.
  • Payment of utility bills and collection/delivery of office mail.
  • Any other duty as directed by the Supervisor or HR and Admin Manager.
Skills, Experience and Academic Qualifications
  • O’ Level Qualification
  • Clean BCE Driving license
  • Over 3 years driving experience in a busy office
  • Ready to work under pressure and at times beyond working hours
  • Attention to details and a high integrity
  • Thorough knowledge of the Mombasa Region.
Interns
Purpose: Internship in various departments and Mombasa regional   Office
Duration: One Year
Location: Head office and Mombasa regional offices
Start Date: 1st February, 2013

The Commission is inviting applications from young, industrious, honest, self driven, analytical graduates with relevant degrees or diplomas to apply for various intern positions in the following departments: Human Resource and Administration, Finance, Complaints and Investigations, Reforms and Accountability, Public Affairs and Communication, Economic Social and Cultural Rights, Public Education and Training, Monitoring and Evaluation, Research and Compliance and Mombasa Regional Office.

Key Duties and Responsibilities:

To work closely with programme staff in order to learn from the work of the commission in its various departments.

Skills, Experience and Academic Qualifications.
  • A degree/Diploma from a recognized university in a relevant field.
  • Good ICT skills.
  • Proven research capability.
  • Ability to work effectively and take guidance from seniors.
  • Excellent Interpersonal and communication skills.
  • Commitment to social justice.
  • Some exposure in a relevant field will be an added advantage.
Other Attributes

In addition to the above qualifications for all the positions above, the suitable candidates should posses the following skills and attributes:

  • Good communication skill, both written and oral, interpersonal , organization   and report writing skills.
  • High integrity, Honesty, transparency and self discipline.
  • Attention to detail.
  • Ability to work effectively with others in a team environment.
If you posses the qualities and specifications as listed, please send your application, together with a detailed C.V, a daytime telephone contact, and names and telephone contacts of three referees, indicating the position you have applied for and the preferred department/location (for Intern and Driver positions) by 9th January, 2013 to:

The Commission Secretary
Kenya National Commission on Human Rights
Lenana Road, CVS Plaza, 1st floor P O Box 74359-00200 NAIROBI
Email: recruitments@knchr.org



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