Office Administrator Jobs vacancy in Kenya 2013

Office Administrator

Role
  • Front office administration and ensuring cleanliness is maintained at all times
  • Receiving calls and responding to customer emails and enquiries.
  • Offering administrative support to the line managers.
  • Office management and budget administration  as well as petty cash management
  • Maintaining both electronic and physical filling systems
  • Managing and maintaining of office equipment’s
  • Maintaining the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc.
  • Maintain the statutory deductions files and ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF Taxes and VAT
  • Formatting reports, scanning necessary schedules, photocopying and biding of documents.
  • Planning and projecting human resource needs for consultancy contracts undertaken by the company.
  • Coordinating with clients on data collection and schedules of audits and other consultancy work
  • Keeping and maintain records of call and clients requests and ensuring respective parties have been notified immediately.
  • Establishing and controlling personnel records and files for both staff and consultants keeping good track of records of leave days and offs
  • Managing the timesheet records for all staff.
  • Providing assistance in monitoring employee performance appraisal processes.
  • Liaising with partners and directors in preparing contracts for both long term and short term consultants.
  • Coordinating & organizing meetings and trainings/workshops
  • Coordinating logistics, travel and accommodation arrangements for staff and partners
  • Coordinate clearance of staff separating from the organization.
  • Maintain the leave records
  • Ensuring visitors are well served and treated and directed.
  • Any other duties as assigned by the management.
The person
  • Self-driven and with a lot of personal initiativ
  • Team player
  • Smart and with pleasant person
  • Must have good track experience
  • Person of high level of integrity
  • Organized and smart in approach
  • Age above 27 years and below 40 year
Skills
  • Diploma level or graduate in office administration from a recognized institution
  • Secretarial training a mus
  • MS office competent especially excel and word and presentation Office management skill
  • Knowledge of accounts and book keeping a must
  • Other language ( French or Spanish) added advantag
  • Other skills other than stated above has added advantage
Experience
  • More than 4 years working experience in a busy organization 1 or 2 of which must be in a medium sized an accounting / auditing firm
  • Experience must include use of computers for the 4 years consistently
  • Driving experience will be an added advantage
Send your application to alternatedoors@gmail.com.

In the application send a detailed cv with 3 referees 1 of which must be a former employer and include your phone contact and expected salary.

Deadline:19th Decemeber

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