Japan Center for Conflict Prevention (JCCP) Administrative Assistant Jobs in Nairobi Kenya 2013

Job Title: Administrative Assistant
Organization: Japan Center for Conflict Prevention (JCCP)
Duty Station: Nairobi, Kenya with possible travel to Somalia
Report to: Finance and Admin Officer
Contract Duration: Renewable with satisfactory performance (3month probation)
Starting Date: 15 January 2013
Duties and Responsibilities
Under the direct supervision of Finance and Admin Officer, Administrative Assistant is responsible for thefollowing duties and responsibilities;
1. Financial Management
  • Perform day-to-day accounting processes and procedures.
  • Prepare and process daily payment in cash in a timely manner.
2. Office Maintenance
  • Ensure that office premises are rented and insured at reasonable price in accordance with the needs and the donor budgets.
  • Ensure timely, appropriate and cost effective maintenance of office premises, in coordination with Finance & Admin Assistant.
3. Procurement and Logistics
  • Ensure the effective delivery of the logical support to the JCCP office in Kenya, and provide necessary support for other JCCP offices in Somalia and South Sudan.
  • Contribute for developing logical system at the JCCP office in Kenya.
4. IT Support for the office
  • Ensure that the computer systems works properly within the JCCP office in Kenya.
  • Ensure the smooth running of all IT systems, including printing, scanning and email communication.
Qualifications and experience required
  • Academic background: a college diploma or higher in Finance/ Business Administration/ Procurement Management
  • Minimum 2 years of working experience in finance/ administration/ procurement/ logistics
  • Excellent communication and interpersonal skills
  • High level of computer literacy i.e. MS Word, Excel, Access, etc.
  • Demonstrated record of working in multi-cultural environment
  • Ability to prioritize the assigned work under the multiple-task environment
  • Fluency in English
Application Procedure
Qualified candidates are invited to submit their applications with curriculum vitae, three references, contact details, and expected salary to kenya@jccp.gr.jp no later than December 31st 2012.
Please note that only the shortlisted candidates will be contacted
JCCP Kenya, Somalia Office:
Starwood Apt. B6,
Argwings Kodhek Rd., Hurlinghum,
P.O.Box 61750-00200,
Nairobi, Kenya
Website: www.jccp.gr.jp/english/
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